Key Responsibilities:
- Tendering, evaluating, negotiation, award coordination and administration during the purchase of medium to high dollar value equipment & materials.
- Monitor vendor performance, & provide feedback on the performance to the project team and to parties responsible for Supplier Performance for company.
- Ensure vendor compliance with schedule and commercial terms and coordinate efforts with Engineering and QA/QC for vendor compliance with technical and quality requirements.
- Participate in the resolution of any vendor problems or material discrepancies, dispute and report progress/problems to management.
- Implement and take the appropriate actions to obtain the equipment and material complying with the established project and corporate company policies & procedures.
- Develop commercial specifications for purchases related to capital equipment.
- Issue and coordinate queries to and from vendors using the Request Response System (RRS) in Project Tools.
- Receive and evaluate bids prior to the award of any PO/contract inclusive of technical/commercial clarification, all correspondence and bid clarification meetings/phone conference.
- Develop the commercial bid tab concurrently with the Engineer’s inputs regarding technical issues (access will be restricted to the Procurement portion)
- Address bidder exception, if any, to the Purchase Order General Terms and Conditions, warranty, special condition, or other bid instructions/ documents with assistance from the Project Procurement Manager (PPM)
- Coordinate the following with input from the Project Procurement Manager (PPM) and Package Engineer:
- Quoted deliveries for drawings equipment
- Material meets the schedule (field need dates, ship dates, etc) defined by Project Controls/ Scheduler
- Pricing is firm and represent the vendor’s best price
- Negotiate payment milestones in line with request Project milestones or negotiate more advantageous milestones that present a more positive cash flow for the project
- Confirm shipping terms meet Project requirements/ specifications
- Issue a formal award recommendation on the Bid Evaluation Summary Form and route for signature per project responsibility matrix
- Note if the bid are in compliance with RFQ Documents make every effort to ensure Bidder can be made complaint.
- Monitor vendor performance & provide input for supplier performance evaluations.
- Work with Expeditors, Customs, Inspectors & Logistic for effectively ensure material is available and meets the schedule, quality and costs requirements: resolve NCR’s with the assistance of the QA/QC Manager.
Qualifications
- college degree in Engineering or Business preferred
- 10 years of procurement experience in oil & gas industry with EPC or oil company. Project Procurement experience preferred.
- Knowledge of international vendors and project and procurement related to oil field & construction equipments, general market conditions, knowledge of payment terms (L/Cs),and INCOTERMS
- Microsoft program PC skills: Excel , Word, Power Point and Access
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